Golf outings may require months of careful planning with highly detailed checklists. Many golf outings are fundraising events for charity, and are played on golf courses ranging from city-owned facilities open to the general public to private country clubs allowing a limited number of public outings. A comprehensive checklist should include expenses and promotion.
Planning a golf outing is a lot of work. A significant first step is creating a tournament committee along with a list of volunteers. The committee can focus on planning with other volunteers helping during the event. On the day of the tournament, volunteers may help by greeting golfers, staffing hospitality areas and acting as on-course marshals to answer questions. Golf website HoleInOne.com emphasizes the importance of using the committee to establish mini-checklists for keeping planning on track.
Creating a budget is a vital checklist item. The committee and its chairperson must make crucial decisions about how much money to spend on the event. To realize a profit you must generate sufficient income from entry fees and sponsors. Major costs associated with a golf outing include the use of the golf course, food and beverages. You can offset some costs by selling hole sponsorships to local businesses or individuals. The Illinois Parks and Recreation Department notes that golf outing organizers may charge $100 to more than $1,000 for a hole sponsorship, depending on the event.
Choosing a golf course should be one of the first items on your checklist. Golf courses may book outings months in advance. That means the earlier you begin planning, the more courses you’ll have to choose from. Contacting courses during the middle of winter for a summer golf outing gives you more time to negotiate pricing. Choose a golf course based on your budget, the quality of the course and its overall popularity. Check the website of your local newspaper for reviews of courses in the area.
Promotions such as a new car giveaway for a hole-in-one can spice up your golf outing and encourage people to participate. Prizes, giveaways and promotions are common at golf outings, but they may require considerable planning. The more time you have, the better your chances of offering a successful promotion or prize. One idea recommended by the Illinois Parks and Recreation Department is an “auction” for celebrity caddies if the golf outing is for charity. Local celebrities agree to support the outing by carrying players’ bags, helping with shot selection and raking sand bunkers. In one fundraising event in Illinois a women’s golf outing offered bidding for caddies starting at $60 for a nine-hole tournament.